Trello at St Andrews

At the meeting of the Scottish Web Folk, on Thursday 31 May held at the University of Edinburgh, I gave the above presentation about Trello from Fog Creek Software.

Trello is, according to its own help text,

a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process.

We’ve been using it since December 2011 within the web team at the University of St Andrews and are finding it really useful.

Summary of presentation

The first part of the presentation outlines something of our journey from a team of two members to (hopefully) six by the end of 2012. As our project backlog grew we knew that we needed to manage projects and tasks more collaboratively, to get details out of people’s heads and into a centralised tool.

We started to adopt Agile practices in 2008 which led to us creating a scrum board in the office. But in September 2012 Steve, our Web Manager, broke his foot and when he returned to working from home in December we knew that we needed to move the board online.

We had checked out a number of online, free and hosted applications such as Basecamp, Pivotal Tracker and Jira. However, Trello proved to be for us the perfect match.

The second part of the presentation takes a quick tour through the Trello interface and how it works.

The last part of the presentation involved a hands-on demo of the software. I’ve replaced this with two simple slides representing the two ways that we use Trello.

  1. We have one board called “Web team” which tracks the big picture: project requests, current projects being worked on, know issues, admin tasks, backlog of tasks, etc.
  2. Then we have multiple project boards, one for each project. These have a standard number of columns (backlog, in progress, waiting for, testing, done) and the labels (new feature, enhancement, PHP/JavaScript, bug, documentation, web team admin) are the same across every project.

If you have any questions or observations please leave a comment below or email me directly (gareth.saunders@st-andrews.ac.uk).

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Presentations from April 2009 gathering

At last! the presentations from the last Scottish Web Folk meeting in Glasgow on Friday 17 April 2009.

Flickr

Robert Morrison’s presentation about building “an institutional image request interface on Flickr’s API with PHP”.

Microsoft SharePoint

Frank MacDonald’s presentation about whether Microsoft SharePoint is suitable as an intranet CMS.

CSS Frameworks

Gareth Saunders’ presentation about using CSS Frameworks, with a particular focus on Blueprint CSS.

Presentation: 3 ways to improve your website

These are my slides from today’s meeting.  I was looking at:

  • Improvement 1 – Adding hCard to Contact Details and hCalendar to Events
  • Improvement 3 – Search Auto-discovery
  • Improvement 6 – Add hint text to search boxes

It’s published under a Creative Commons licence (details on the slideshow) so feel free to use it and adapt it as required.

Cheat sheets

These are a few of the cheat sheets that I use with these technologies:

Microformats

jQuery

OpenSearch

Gareth @ St Andrews

September meeting at University of Glasgow

A bit late (perhaps) to post this (as the meeting is being held tomorrow), but here’s the information about the next meeting of the Scottish Web Folk:

When

Friday 12th September 2008

1030-1200 Parallel sessions on T4 SiteManager and SiteStat

1200-1300 Lunch

1300-1600 Main session

Where

University of Glasgow, No 2 University Gardens

Both the morning and afternoon sessions will be held in rooms in No. 2 University Gardens.

You can also get information about travel arrangements as well as a full campus map at Travel into Glasgow. University Gardens is at D15 on the full map.

T4 parallel session will be held in Room 208, 2 University Gardens
SiteStat parallel session will be held in Room 209, 2 University Gardens

Main afternoon session will be held in Room 208, 2 University Gardens

About

The morning T4 session is going to have a more technical spin, looking at the API, brokers, handlers etc. Colin might want to chip in with what he has planned for the SiteStat folk.

The afternoon session includes a discussion about the ’10 improvements’ presentation that Mike Nolan (from Edge Hill University) presented as a Parallel Session at the IWMW08. You can see the slides from the presentation for more info.

Proposed agenda

1030-1200 Simultaneous T4 / Sitestat Sessions (Similar to the May meeting)

1200-1300 Lunch / Afternoon session arrivals

1300-1310 Welcome
1310-1330 IWMW08 Feedback / Discussion including Brian K’s offer of consultancy
1330-1340 Improvement 1 – Adding hCard to Contact Details
1340-1350 Improvement 2 – Adding hCalendar to Events
1350-1400 Improvement 3 – Feed Auto-discovery
1410-1420 Improvement 4 – Search Auto-discovery
1420-1430 Improvement 5 – Minimise JS/CSS with YUI Compressor

1430-1500 Coffee

1500-1510 Improvement 6 – Enable gzip compression
1510-1520 Improvement 7 – Add hint text to search boxes
1520-1530 Improvement 8 – Optimise page loading
1530-1540 Improvement 9 – Make the most of Google – alerts, Webmaster tools, etc.
1540-1550 Improvement 10 – Custom 404 page
1550-1600 General discussion / Close

IWMW discussion topics for Abertay meeting

Re discussion topics for Abertay, I spoke to Brian Kelly at some length yesterday, and he would very much like the Scottish Web Folk group to take a leading role in IWMW 2008. Elements he’d like us to lead on include:

  • the social programme
  • topics for discussion groups
  • the innovation competition – remit and rules
  • possible topics and speakers

and he’d also like us to produce a community/collaborative tool for the event from now onwards.

There’s a possibility that Brian may be able to attend the Abertay meeting on the 26th, and we’re hoping to bring along Sarah Price from the Regional Support Centre for Scotland North and East with regard to encouraging FE involvement. We might have to all chip in for Brian’s fare – hope this is OK with you guys.

Mike McConnell

October meeting confirmed

Abertay Library

Meeting date and location

Friday 26 October is the date, and the University of Abertay Dundee library on Bell Street is the venue (see location on Google maps).

Go to the main desk in the library where somebody there will be able to direct you up to level 4 where the meetings will be held. There is also a student centre across from the library where we may be able to track down some drinks. 🙂

Agenda

Morning 10.00-12 noon

Software specific discussion groups.

  • Nedstat Sitestat chaired by David
  • T4 chaired by Duncan

Afternoon 13.00-16.00

Usual Scottish Web Folk meeting

  • Agenda items to expand upon topics brought up at IWMW 2007 in York
  • Application Express (HTMLDB) from Oracle (David from Abertay) demo / chat
  • Any further suggestions? (speak with Duncan Ireland)